> > Setting up an Address Book > Setting up an address book from SyncThru™ Web Service

Setting up an address book from SyncThru™ Web Service

You can store addresses conveniently from a networked computer using SyncThru™ Web Service. Only users registered in the machine can store addresses through login SyncThru™ Web Service.

Storing on your local machine

This method means that you store addresses on your machine’s hard drive. You can add addresses, as well as group them in particular categories.

Adding addresses in Individual Address Book

  1. Turn your networked computer on and open the web browser.

  2. Enter your machine’s IP address as the URL in a browser.

    (Example, http://123.123.123.123)

  3. Press Enter or click Go to access the SyncThru™ Web Service shows.

  4. Click Login.

  5. Enter your ID and password to log in to the machine.

  6. Click Address Book > Individual.

  7. Click Add.

  8. Enter the name to be added, and select the speed dial number in General.

    [Note]

    • Speed No. is the number representing a recipient’s information, you can use the numeric keypad on the control panel.

    • Check Favorite for addresses you often use. You can easily find them from the search results.

  9. Enter the email address in E-mail.

  10. Enter the fax number in Fax.

  11. Check the enable SMB box in Add SMB. You can enter the SMB information after checking this checkbox.

  12. Enter the server address in decimal notation or a host name in SMB Server Address.

  13. Enter the server port number in SMB Server Port.

  14. Enter the login name in Login Type.

    [Note]

    Select one of the following login methods:

    • Auto Login: Allows you to save your ID and password in the Address Book.

    • Anonymous box: In case of SMB or FTP, if you want the server to permit access for unauthorized persons. Press the Anonymous box. This box is unchecked by default. If you checked the Anonymous box, go to step 18.

    • Login Prompt: Opens a login prompt every time that you attempt to access the server. You must enter your login information on the control panel to access the server. This is the default setting.

  15. Enter the login and password, and re-enter the password in Confirm Password.

  16. Enter the domain name in Domain.

    [Note]

    If the SMB server you entered is not registered on any domain, leave it blank or enter the computer name of the SMB server.

  17. Enter the scan file folder for storing scanned images in Path.

    Example: /sharedFolder/

  18. Select the Scan folder creating policy option you want.

    • Create new folder using login name: If you select this option, the machine creates a sub-folder in the file folder you selected. The sub-folder is named using the user name you entered in step 15.

      [Note]

      If the file folder has a sub-folder with the same name already, the machine does not create a sub-folder.

    • Create new folder every: You can set the cycle of sub-folder creation. The machine creates a sub-folder according to this option set.

      [Note]

      If the file folder has a sub-folder with the same name already, the machine does not create a sub-folder.

      • Day: A sub-folder is created every day. The sub-folder name format is YYYY-MM-DD (e.g. 2015-01-01).

      • Month: A sub-folder is created every month. The sub-folder name format is YYYY-MM (e.g. 2015-01).

      • Year: A sub-folder is created every year. The sub-folder name format is YYYY (e.g. 2015).

    • Create new folder only if scan output consist of several files: If you select this option and scanned multiple files, the machine creates a sub-folder in the file folder you selected, and the sent files will be stored in the sub-folder.

    [Note]

    If all folder creation options are enabled at the same time, the sent file(s) will be stored as below.

    • When single scanned file is sent:

      \\folder\user name\2015-01-01\DOC.jpg

    • When multiple scanned files are sent:

      \\folder\user name\2015-01-01\DOCJPEG\DOC000.jpg

      \\folder\user name\2015-01-01\DOCJPEG\DOC001.jpg

      \\folder\user name\2015-01-01\DOCJPEG\DOC002.jpg

  19. Select the policy for generating file name in Filing Policy. If the server has a file with the same file name already, the file will get processed by following the file policy you selected.

    • Change Name: The sent file is saved as a different file name that is automatically generated.

    • Cancel: Does not save the sent file.

    • Overwrite: The sent file overwrites the existing file.

  20. Enter the file name in File Name, which is to be stored in the server.

  21. Click Test to check the server’s information,.

  22. Enter FTP server information almost same as you do for SMB.

  23. Click Apply.

    [Note]

    Press Undo to delete the information you entered. If you press Cancel, the Add window is closed.

Editing addresses in an Individual Address Book

  1. Turn your networked computer on and open a web browser.

  2. Enter your machine’s IP address as the URL in a browser.

    (Example, http://123.123.123.123)

  3. Press Enter or click Go to access SyncThru™ Web Service.

  4. Click Login.

  5. Enter your ID and password to log in to the machine.

  6. Click Address Book > Individual.

  7. Check an address you want to edit and press Edit.

  8. Change the address information.

  9. Click Apply.

    [Note]

    Press Undo to delete the information you entered. If you press Cancel, the Edit window is closed.

Deleting addresses in an Individual Address Book

  1. Turn your networked computer on and open a web browser.

  2. Enter your machine’s IP address as the URL in a browser.

    (Example, http://123.123.123.123)

  3. Press Enter or click Go to access SyncThru™ Web Service.

  4. Click Login.

  5. Enter your ID and password to log in to the machine.

  6. Click Address Book > Individual.

  7. Check an address you want to delete and click Delete.

    If you select the column headers’ checkbox, all addresses are checked.

    Click Yes when the confirmation window appears.

Searching addresses in an Individual Address Book

  1. Turn your networked computer on and open the web browser.

  2. Enter your machine’s IP address as the URL in a browser.

    (Example, http://123.123.123.123)

  3. Press Enter or click Go to access SyncThru™ Web Service.

  4. Click Login.

  5. Enter your ID and password to log in to the machine.

  6. Click Address Book > Individual.

    [Note]

    You can change the arrangement by clicking each column header. For example, clicking Speed No., you can see the addresses in the order of speed dial number. If you click Speed No. again, you can see them in the reversed order.

  7. Enter the name for which you want to search in the search input area.

    [Note]

    You can find addresses in a specific category such as Fax Number, E-mail, SMB, etc.

    For example, if you want to find the fax number, click drop down list next to the and select Fax Number.

  8. Click the . Then the search result appears.

    [Note]

    You can find addresses in a specific category such as Fax Number, E-mail, SMB, etc.

    For example, if you want to see the addresses which are included fax number, click drop down list below LDAP and select Fax Number.

Importing an Individual Address Book

You can import an address book file from a server or computer. The file should have the file extension ‘csv’. Also you can import addresses from a LDAP server. Before importing the addresses to your machine, an LDAP server administrator should store the addresses.

  1. Turn your networked computer on and open a web browser.

  2. Enter your machine’s IP address as the URL in a browser.

    (Example, http://123.123.123.123)

  3. Press Enter or click Go to access the SyncThru™ Web Service shows.

  4. Click Login.

  5. Enter your ID and password to log in to the machine.

  6. Click Address Book > Individual.

  7. Select Import from the Task drop down list.

  8. Select folder name where the file is stored.

  9. Click Import > OK.

Exporting an Individual Address Book

You can export an address book file to your computer for backup of the file or to another Samsung machine.

  1. Turn your networked computer on and open a web browser.

  2. Enter your machine’s IP address as the URL in a browser.

    (Example, http://123.123.123.123)

  3. Press Enter or click Go to access SyncThru™ Web Service.

  4. Click Login.

  5. Enter your ID and password to log in to the machine.

  6. Click Address Book > Individual.

  7. Select Export from the Task drop down list.

  8. Click Export. Then the address book file is stored in your computer.

Grouping addresses in Groups Address Book

  1. Turn your networked computer on and open a web browser.

  2. Enter your machine’s IP address as the URL in a browser.

    (Example, http://123.123.123.123)

  3. Press Enter or click Go to access SyncThru™ Web Service.

  4. Click Login.

  5. Enter your ID and password to log in to the machine.

  6. Click Address Book > Group.

  7. Click Add Group.

  8. Enter the group name to be added in Group Name.

  9. Check Add individual(s) after this group is created.

    [Note]

    If you do not want to add individual addresses to the group address you made, skip this step. You can add individual addresses next time by pressing Group Details.

  10. Click Apply.

  11. Check the addresses you want to add to Group Address Book from Individual Address Book.

  12. Click the arrow in the middle. The selected addresses are added to Group Address Book.

  13. Click Apply.

Editing Group addresses in Groups Address Book

  1. Turn your networked computer on and open a web browser.

  2. Enter your machine’s IP address as the URL in a browser.

    (Example, http://123.123.123.123)

  3. Press Enter or click Go to access the SyncThru™ Web Service shows.

  4. Click Login.

  5. Enter your ID and password to log in to the machine.

  6. Click Address Book > Group.

  7. Check the group address you want to edit and press Edit Group.

  8. Change the group address information.

  9. Click Apply.

    [Note]

    Press Undo to delete the information you entered. If you press Cancel, the Edit window closes.

Deleting Group addresses in a Groups Address Book

  1. Turn your networked computer on and open a web browser.

  2. Enter your machine’s IP address as the URL in a browser.

    (Example, http://123.123.123.123)

  3. Press Enter or click Go to access SyncThru™ Web Service.

  4. Click Login.

  5. Enter your ID and password to log in to the machine.

  6. Click Address Book > Group.

  7. Check the group addresses you want to delete.

  8. Click Delete Group.

    Click OK when the confirmation window appears.

Checking Group Addresses

You can see information for group addresses. You can also add or delete individual addresses in the Group Details window.

  1. Turn your networked computer on and open a web browser.

  2. Enter your machine’s IP address as the URL in a browser.

    (Example, http://123.123.123.123)

  3. Press Enter or click Go to access SyncThru™ Web Service.

  4. Click Login.

  5. Enter your ID and password to log in to the machine.

  6. Click Address Book > Group.

  7. Press the group address you want to see. Press Group Details.

    [Note]

    • You can add individual addresses directly. Check the addresses you want to add to Group Address Book from Individual Address Book.

    • You can delete individual addresses directly. Check the addresses you want to delete and press Delete in Group Address Book.