Setting up an from the control panel

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Setting up an from the control panel

You can save frequently used fax numbers, email addresses, SMB server addresses, and FTP server addresses in your machine.

Individual: Stores up to 500 recipients’ information.

Group: Makes groups when you frequently send the same document to several destinations. You can register up to 500 recipients in a group. Entries stored here will be available for selection within the sending list on the Basic tab of Fax, Scan to Email or Scan to Server. Sending Group can be also setup comprising of many Individual entries.


	You cannot register a group as you register an individual in a group.

Storing Individual address (Fax, Email)

Press Machine Setup > Application Settings > Address Book > New from the display screen

Press the Name input area. Then enter the name of the recipient.


	Check the (favorite) icon for addresses you often use. You can easily find them from the search results.

Speed Dial No. is automatically filled with the first free number.


	Speed Dial No. is the number representing a recipient’s information.

Press the Fax No. input area and enter the fax number using the numeric keypad on the control panel.


	Inserting a pause: with some telephone systems, you must dial an access code (9, for example) and listen for a second dial tone. In such cases, you must insert a pause in the telephone number.

Press the Email input area. Then enter the email address of the recipient.
Press the OK to save the information.

Storing Individual addresses (SMB, FTP)

Press Machine Setup > Application Settings > Address Book > New > SMB or FTP > (individual) icon from the display screen.

Press the Name input area. Then enter the name of the individual.


	Check the (favorite) icon for addresses you often use. You can easily find them from the search results.

Press IP Address or Host tab, then press the IP Address or Host input area. Then enter the server address in dotted decimal notation or a host name.
Press the Port No. input area. Then enter the server port number.

Press the User Name input area. Then enter the user name.


	In case of SMB or FTP, if you want the server to permit access for unauthorized persons. Press the Anonymous box. This box is unchecked by default. If you checked the Anonymous box, go to step 7.

Press the Password input area. Then enter the password.

Press the User Domain input area. Then enter the domain name.


	If the SMB server you entered is not registered on any domain, leave it blank or enter the computer name of the SMB server.

Press the Path input area. Then enter the name of file folder where the sent files are to be stored.

Example: /FileFolder/
Press the File Name input area. Enter the name of the sent file.
Select the Filing Policy option you want using the arrow. If the server has a file with the same name already, the file will get processed by following the file policy you selected.
- Change Name: The sent file is saved as a different file name that is automatically generated.
- Cancel: Does not save the sent file.
- Overwrite: The sent file overwrites the existing file.

Select the Folder Creation option you want.

Use Login Name: If you select this option the machine creates a sub-folder in the file folder you selected. The sub-folder is named using the user name entered in step 5.


	If the file folder has a sub-folder with the same name already, the machine does not create a sub-folder.

Folder Creation Cycle: You can set the cycle of sub-folder creation. The machine create a sub-folder according to this option set.


	If the file folder has a sub-folder with the same name already, the machine does not creates a sub-folder.

Every Day: A sub-folder is created every day. The sub-folder name format is YYYY-MM-DD (e.g. 2015-01-01).
Every Month: A sub-folder is created every month. The sub-folder name format is YYYY-MM (e.g. 2015-01).
Every Year: A sub-folder is created every year. The sub-folder name format is YYYY (e.g. 2015).

Create Folder For Multiple Files: If you select this option and scanned multiple files, the machine creates a sub-folder in the file folder you selected, and the sent files will be stored in the sub-folder.

If all folder creation options are enabled at the same time, the sent file(s) will be stored as shown below.

When a single scanned file is sent:

\\folder\user name\2015-01-01\DOC.jpg
When multiple scanned files are sent:

\\folder\user name\2015-01-01\DOCJPEG\DOC000.jpg

\\folder\user name\2015-01-01\DOCJPEG\DOC001.jpg

\\folder\user name\2015-01-01\DOCJPEG\DOC002.jpg

Press OK to save the information.

Editing individual address

Press Machine Setup > Application Settings > Address Book from the display screen.

Press the name of the individual you want to edit. Press Edit.


	If you want to delete an individual address, select the checkbox for the address you want to delete and press Delete.

Press the input area you want to change. Then change the contents using the pop-up keyboard, or numeric keypad on the control panel. If you use the pop-up keyboard.
Press the OK to save the information.

Storing group address

Press Machine Setup > Application Settings > Address Book > New > (group) icon from the display screen.
Press the Group Name input area. Then enter the group name.

Press the Add Member. Select the checkbox for the individual address to include and press the icon.


	If you are not sure of the name, you can use the Input Address area. Enter the first few letters or just press the (search) icon. The machine shows the individual list. Select the checkbox you want include an individual address and press the icon.

Press OK to save the information

Editing group address

Press Machine Setup > Application Settings > Address Book from the display screen.

Press the name of group you want to edit. Press Edit.


	If you want to delete an group address, select the checkbox you want to delete and press Delete.

Press the Group Name input area. Change the group name.

Press the Add Member. Select the checkbox for the individual address to include and press the icon.


	If you are not sure of the name, you can use the Input Address area. Enter the first few letters or just press the (search) icon. The machine shows the individual list. Select the checkbox you want include an individual address and press the icon.

If you want to delete an individual address, select the checkbox you want to delete and press Delete. The name of the individual will be deleted from the group.
Press OK to save the information

Searching the address book for an entry

You can search the addresses that are currently stored in the address book.

Press Machine Setup > Application Settings > Address Book > All from the display screen.
Press the specific category you want.

You can find addresses in a specific category such as All, Individual, Group.

The machine shows the search results.


	If you are not sure of the name, you can use the Input Address area. Enter the first few letters or just press the (search) icon.