Sending a fax

Setting the fax header

In some countries, you are required by law to indicate your fax number on any fax you send.

Press Machine Setup > Application Settings > Fax Settings > Machine ID & Fax No. from the display screen.
Press a fax line if your machine has multiple fax lines.
Press the ID Name input area. The pop-up keyboard appears.

Enter your name or the company name. Press OK.
Press the Fax Number input area.

Enter your fax number using the numeric keypad on the control panel.
Press OK to save the information.

Sending a fax

Place the originals face up in the RADF or place a single original face down on the scanner glass and close the RADF (see Loading originals).


	This machine automatically reduces the original document to fit the paper size of the recipient’s fax. For example, the original document size is A5-sized paper and the paper loaded on recipient’s fax is A4-sized paper, the original paper get reduced to be fit to A4-sized paper.

Press Fax from the display screen.
Adjust the document settings in the Advanced or Image tab (see Adjusting the document settings).
Press the Basic tab.
Select Resolution.

When the cursor is blinking in the input line, enter the fax number using the numeric keypad on the control panel, or use Address Book from the display screen, if you have stored frequently used fax numbers.


	You can send a fax to up to 10 destinations at once. To insert a pause, press Pause at the appropriate place while entering the fax number. “-” appears on the display at the corresponding location.

Press (Start) on the control panel. The machine starts to scan and send a fax to the destinations.

You can send a fax directly from your computer (see Sending a fax from your computer).
When you want to cancel a fax job, press (Stop) on the control panel before the machine starts transmission, or press the Job Status button on the control panel, and select the job you want to delete, then press Delete (see Job Status button).
If an original is placed on the scanner glass, the machine shows the window asking if you want to place another page. Load another original and press Yes. When you finish, press No on this window.
While the machine is sending a fax, you cannot send an email at the same time.

Sending a fax using speed dial numbers

When you are prompted to enter a destination number while sending a fax, enter the speed dial number you set previously (see Setting up an Address Book).

Place the originals face up in the RADF or place a single original face down on the scanner glass and close the RADF (see Loading originals).
Press Fax from the display screen.
Adjust the document settings in the Advanced or Image tab (see Adjusting the document settings).
Press the Basic tab.
Select Resolution.
When you press the input line from display screen:
- For a one-digit (0-9) speed dial number, press and hold the corresponding digit button using the numeric keypad on the control panel.
- For a two- or three-digit speed dial number, press the first digit button(s) and then hold down the last digit button using the numeric keypad on the control panel.
Press (Start) on the control panel.

The machine starts to scan and send a fax to the destination.

Sending a fax manually using On Hook

This method is sending a fax using On Hook in the Basic tab.


	When you use Delay Send, Quick Start Fax and Priority Send in the Advanced tab, you cannot send a fax using On Hook.

Place the originals face up in the RADF or place a single original face down on the scanner glass and close the RADF (see Loading originals).
Press Fax from the display screen.
Adjust the document settings in the Advanced or Image tab (see Adjusting the document settings).
Press the Basic tab.
Select Resolution.
Press On Hook on the display screen.
When you hear the dial tone, enter a fax number using the numeric keypad on the control panel.
Press (Start) when you hear a high-pitched fax signal from the remote fax machine.

Resending Automatically

When the line you have dialed is busy or there is no answer when you send a fax, the machine automatically redials the number.

To change the time interval between redials and/or the number of redial attempts, follow the steps below:

Press Machine Setup > Application Settings > Fax Settings > Redial from the display screen.
Press a fax line if your machine has multiple fax lines.
Set the Redial Term option using the + and - buttons.
Set the Redial Times option using the + and - buttons.

Redialing the last number

You can choose fax numbers instead of pressing the number key.

Place the originals face up in the RADF or place a single original face down on the scanner glass and close the RADF (see Loading originals).
Press Fax from the display screen.
Adjust the document settings in the Advanced or Image tab (see Adjusting the document settings).
Press the Basic tab.
Select Resolution.
Press Recent.

Press the fax number you want to redial. Then press OK.


	Add to Address: Allows you to add a fax number in the Recent results to Address Book. Delete: Allows you to delete a fax number in the Recent results. Press the fax number you want to delete. Then press Delete.

Press (Start) on the control panel. The machine starts to scan and send a fax to destinations.

Delaying a fax transmission

You can set your machine to send a fax at a later time when you will not be present.


	When you use this option, Quick Start Fax and Priority Send in the Advanced tab are inactivated. When you use this option, you cannot send a fax using the On Hook button on the display screen.

Place the originals face up in the RADF or place a single original face down on the scanner glass and close the RADF (see Loading originals).
Press Fax from the display screen.
Adjust the document settings in the Advanced or Image tab (see Adjusting the document settings).
Press the Basic tab.
Select Resolution.
When the cursor is blinking in the input line, enter the fax number using the numeric keypad on the control panel. Or use Address Book from the display screen, if you have stored frequently used fax numbers.
Press the Advanced tab > Delay Send.
Press On to active this feature.
Press the Job Name input area. Then the pop-up keyboard appears.

Enter the job name you want. Press Done.

If you do not enter a job name, the machine assigns the job name.

Set the delay sending time.


	You can set the delay sending time to be greater than 15 minutes later than the current time. For example, if it is 1:00, then you can set the time starting to be 1:15. If the set time is incorrect, a warning message will appear when the machine resets it to the current time.

Press (Start) on the control panel. The machine starts to store the scanned original data into memory.


	To cancel delaying a fax, press Off before sending is activated.


	When you place the originals, you can use either the RADF or the scanner glass. If the originals are placed on both the RADF and the scanner glass, the machine will read the originals on the RADF first, because it has higher priority in scanning.