SmarThru™ Workflow is a document sending solution that allows users to operate devices on the network by performing a set of pre-constructed tasks called a “workform.” These workforms allow repetitive and time-consuming tasks to be automated, making the users’ work days less tedious and more productive.

To use the SmarThru Workflow feature, press SmarThru Workflow on the Main screen.

	To switch to the other display screen, press the left or right arrow on the display screen.

Workflow Screen

What are “Workform” and “Metadata”?

A “workform” is a work process created by combining various embedded plug-ins together to achieve a desired end result for a document.

Metadata is extra information provided by the workform creator for workforms that use Scan or Direct input plug-ins.

	Fax input workform is automatically executed when receiving fax. Therefore fax input workforms cannot be registered to a favorite workform.

Public Workform Tab

The Public tab shows the folders and metadata which are allowed to access by everyone.

• Refresh: Refresh the workform information.

• Detail: Shows the details of workform.

• Select: Select the workform for job execution

• Modify: Allows users modify the selected metadata information.

• Next: Allows user to step into basic tab for job execution

• Cancel : Go back to workform display page

Private Workform Tab

The Private tab shows the folders and metadata which are allowed to access by only authorized users.

• Refresh: Refresh the workform information.

• Detail: Shows the details of workform.

• Select: Let users move to next screen for more options.

• Modify: Allows users modify the selected metadata information.

• Next: Let user select next metadata.

• Cancel : Quit without saving.

Workform Creation Screen

Add a new Workform, execute SmarThru Workflow and log in. You can create a maximum of 100 public Workforms.

	SmarThruWorkflow should be installed on the network server. To install SmarThruWorkflow refer to the Administrator’s Guide on the supplied CD.

Workform Creation

1. Execute SmarThruWorkflow

   (Programs>SmarThru Workflow>SmarThru Workflow).

2. Enter your ID and Password to log into the system.

3. Select Workform > Workformanager from the main menu.

   

4. Select whether it will be a Public Workform or Private Workform from the left pane.

5. Click Create.

   The Workform Creation page opens.

6. Enter the workform’s properties.

7. Drag-and-drop the plug-ins from the left pane to the appropriate section in the data pane, or click on the green checkmark that appears in the icon’s upper-right corner.

   Each task in the workform will be performed in the order in which they appear in the workform.

   

8. Click Save.

   The Workform will appear on the Workform Manager page.

9. If the status is Incomplete, a plug-in has not been configured completely. Select the workform and click Edit to make changes to the Workform.

User can operate various jobs with workforms.

This feature allows you to use the machine’s memory as a shared folder. The advantage of this feature is that you can conveniently use the shared folder through your computer’s window.

	The administrator can set the ID and password to restrict the user’ s access and also set the maximum number of simultaneous users.

You can use the shared folder in the same way exactly like the normal computer. Create, edit and delete the folder or file as a normal Windows folder. You also store the scanned data in the shared folder. You can directly print files stored on a the shared folder. You can print TIFF, BMP, JPEG and PRN files.

You can store documents sent from computers or scanned images in the Stored Document. The Stored Document is located on your machine’s hard disk drive (HDD). It means the documents are stored on the HDD. You can create a password for a certain Stored Document, so unauthorized users cannot access it. Also, you can print stored documents by using a variety of printing features and send the documents to several destination such as email, server or fax. You can set a Stored Document and use Stored Document feature with SyncThru™ Web Service (see Setting up an address book using SyncThru™ Web Service).

	If important data is stored in the Stored Document, we recommend you to backup the data regularly. Samsung disclaims all responsibility for damage or loss of data caused by misuse or failure of the machine.

To use the Stored Document feature, press Stored Document on the display screen.

Stored Document allows you to store the scanned data on HDD (your machine's hard disk drive) in your machine. The stored data can be sent to different destinations like Fax, Email, Server, Box, or USB.