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Using special print features

Special print features include:

Printing multiple pages on one sheet of paper

You can select the number of pages to print on a single sheet of paper. To print more than one page per sheet, the pages will be reduced in size and arranged in the order you specify. You can print up to 16 pages on one sheet.

  1. To change the print settings from your software application, access Printing Preferences (see Opening printing preferences).

  2. Click the Basic tab, select Multiple Pages per Side in the Type drop-down list.

  3. Select Page Border to print a border around each page on the sheet.

  4. Select the number of pages you want to print per sheet (2, 4, 6, 9, or 16) in the Pages per Side drop-down list.

  5. Select the page order from the Page Order drop-down list, if necessary.

  6. Click the Paper tab, select the Original size, Source, and Paper Type.

  7. Click OK or Print until you exit the Print window.

Printing posters

This feature allows you to print a single-page document onto 4, 9, or 16 sheets of paper, for the purpose of pasting the sheets together to form one poster-size document.

  1. To change the print settings from your software application, access Printing Preferences (see Opening printing preferences).

  2. Click the Basic tab, select Poster Printing in the Type drop-down list.

  3. Select the page layout you want.

  4. Select the Poster Overlap value. Specify Poster Overlap in millimeters or inches by selecting the radio button on the upper right of Basic tab to make it easier to paste the sheets together.

  5. Click the Paper tab, select the Original size, Source, and Paper Type.

  6. Click OK or Print until you exit the Print window.

  7. You can complete the poster by pasting the sheets together.

Printing booklets

This feature prints your document on both sides of a paper and arranges the pages so that the paper can be folded in half after printing to produce a booklet.

  1. To change the print settings from your software application, access the Printing Preferences (see Opening printing preferences).

  2. Click the Basic tab, select Booklet Printing from the Type drop-down list.

  3. Click the Advanced button. Then select the option you want.

  4. Click the Paper tab, select the Original size, Source, and Paper Type.

    [Note]

    The Booklet Printing option is not available for all paper sizes. In order to find out the available paper size for this feature, select the available paper size in the Original size option on the Paper tab.

    If you select an unavailable paper size, this option can be automatically canceled. Select only available paper. (paper without or mark).

  5. Click OK or Print until you exit the Print window.

Printing on both sides of the paper

You can print on both sides of a paper; duplex. Before printing, decide how you want your document oriented.

[Note]

Do not print on both sides of the special media, such as labels, envelopes, or thick paper to print on both sides of paper. It may cause a paper jam or damage the machine.

  1. To change the print settings from your software application, access Printing Preferences (see Opening printing preferences).

  2. Click the Basic tab.

  3. From the Double-Sided Printing section, select the binding option you want.

    • Printer Default: If you select this option, this feature is determined by the setting you’ve made on the control panel of the machine. This option is available only when you use the PCL printer driver.

    • None: Disables this feature.

    • Long Edge: This option is the conventional layout used in bookbinding.

    • Short Edge: This option is the conventional layout used in calendars.

  4. Click the Paper tab, select the Original size, Source, and Paper Type.

  5. Click OK or Print until you exit the Print window.

Change the size by percentage of your document

You can change the size of a document to appear larger or smaller on the printed page by typing in a percentage you want.

  1. To change the print settings from your software application, access Printing Preferences (see Opening printing preferences).

  2. Click the Paper tab.

  3. Select actual paper size of the originals from the Original Size.

  4. Enter the scaling rate in the Percentage input box.

    You can also click the up/down arrows to select the scaling rate.

    [Note]

    You cannot use this feature when you select a size of paper from the Output Size.

  5. Select the Source and Paper Type.

  6. Click OK or Print until you exit the Print window.

Fitting your document to a selected paper size

This printer feature allows you to scale your print job to any selected paper size regardless of the document size. This option can be useful when you want to check fine details on a small document.

  1. To change the print settings from your software application, access Printing Preferences (see Opening printing preferences).

  2. Click the Paper tab.

  3. Select actual paper size of the originals from the Original Size.

  4. Select the size of paper to be printed in the tray from the Output Size.

  5. Select the Source and Paper Type.

  6. Click OK or Print until you exit the Print window.

Using watermarks

The watermark option allows you to print text over an existing document. For example, you use it when you want to have large gray letters reading “DRAFT” or “CONFIDENTIAL” printed diagonally across the first page or all pages of a document.

There are several predefined watermarks that come with the machine. They can be modified, or you can add new ones to the list.

[Note]

  • Header: You can add the selected text to the Top left, Top center, or Top right.

  • Footer: You can add the selected text to the Bottom left, Bottom center, or Bottom right.

Using an existing watermark

  1. To change the print settings from your software application, access Printing Preferences (see Opening printing preferences).

  2. Click the Advanced tab, and select the desired watermark from the Watermark drop-down list.

  3. Click OK or Print until you exit the print window.

Creating a watermark

  1. To change the print settings from your software application, access Printing Preferences (see Opening printing preferences).

  2. From the Advanced tab, select Edit... from the Watermark drop-down list.

  3. Enter a text message in the Watermark Message box. You can enter up to 256 characters.

    When the First Page Only box is checked, the watermark prints on the first page only.

  4. Select watermark options.

    You can select the font name, style, size, and shade from the Font Attributes section, as well as set the angle of the watermark from the Watermark Alignment and Angle section.

  5. Click Add to add a new watermark to the Current Watermarks list.

  6. When you finish editing, click OK or Print until you exit the Print window.

To stop printing the watermark, select None from the Watermark drop-down list.

Editing a watermark

  1. To change the print settings from your software application, access Printing Preferences (see Opening printing preferences).

  2. Click the Advanced tab, select Edit... from the Watermark drop-down list.

  3. Select the watermark you want to edit from the Current Watermarks list and change the watermark message and options.

  4. Click Update to save the changes.

  5. Click OK or Print until you exit the Print window.

Deleting a watermark

  1. To change the print settings from your software application, access Printing Preferences (see Opening printing preferences).

  2. Click the Advanced tab, select Edit... from the Watermark drop-down list.

  3. Select the watermark you want to delete from the Current Watermarks list and click Delete.

  4. Click OK or Print until you exit the Print window.

Using overlay

This option is available only when you use the PCL printer driver.

What is an overlay?

An overlay is text and/or images stored on the computer hard drive (HDD) as a special file format that can be printed on any document. Overlays are often used to take the place of letterhead paper. Rather than using preprinted letterhead, you can create an overlay containing exactly the same information that is currently on your letterhead. To print a letter with your company’s letterhead, you do not need to load preprinted letterhead paper in the machine just print the letterhead overlay on your document.

Creating a new page overlay

To use a page overlay, you must create a new page overlay containing your logo or image.

  1. Create or open a document containing text or an image for use in a new page overlay. Position the items exactly as you wish them to appear when printed as an overlay.

  2. To save the document as an overlay, access Printing Preferences (see Opening printing preferences).

  3. Click the Advanced tab, and select Create from the Overlay drop-down list.

  4. In the Save As window, type a name up to eight characters in the File name box. Select the destination path, if necessary (The default is C:\Formover).

  5. Click Save.

  6. Click OK or Print until you exit the Print window.

    When a confirming message window appears, click Yes.

  7. The file is not printed. Instead, it is stored on your computer hard disk drive.

[Note]

The overlay document size must be the same as the document you print with the overlay. Do not create an overlay with a watermark.

Using a page overlay

After an overlay has been created, it is ready to be printed with your document. To print an overlay with a document:

  1. Create or open the document you want to print.

  2. To change the print settings from your software application, access Printing Preferences (see Opening printing preferences).

  3. Click the Advanced tab.

  4. Select the Print Overlay from the Overlay drop-down list.

  5. If the overlay file you want does not appear in the Overlay File 1 or Overlay File 2 drop-down list, select Load from the Overlay List. Select the overlay file you want to use.

    If you have stored the overlay file you want to use in an external source, you can also load the file when you access the Load window.

    After you select the file, click Open. The file appears in the Overlay List box and is available for printing. Select the overlay from the Overlay List box.

  6. If necessary, check Confirm Page Overlay When Printing box. If this box is checked, a message window appears each time you submit a document for printing, asking you to confirm your wish to print an overlay on your document.

    If this box is not checked and an overlay has been selected, the overlay automatically prints with your document.

  7. Click OK or Print until you exit the Print window.

    The selected overlay prints on your document.

[Note]

The resolution of the overlay document must be the same as that of the document you will print with the overlay.

Deleting a page overlay

You can delete page overlays that you no longer use.

  1. In the Printing Preferences window, click the Advanced tab.

  2. Select the Print Overlay from the Overlay drop-down list.

  3. Select the overlay you want to delete from the Overlay List box.

    If the overlay file you want does not appear in the Overlay List, select Load from the Overlay List. Select the overlay file you want to delete.

  4. Click Delete.

  5. When a confirming message window appears, click Yes.

  6. Click OK or Print until you exit the Print window.