Faxing (optional)

This guide gives you information about using your machine as a fax machine.

This chapter includes:

[Note]

  • You cannot use this machine as a fax through the internet phone line. For more information ask the internet service provider.

  • We recommend you to use traditional analog phone services (PSTN: public switched telephone network) when connecting telephone lines to use Fax. If you use other Internet services (DSL, ISDN, VolP), you can improve the connection quality by using the Micro-filter. The Micro-filter eliminates unnecessary noise signals and improves connection quality or Internet quality. Since the DSL Micro-filter is not provided with the machine, contact your Internet Service provider for use on DSL Micro-filter.

    1. Line port

    2. Micro filter

    3. DSL modem / Telephone line

Preparing to fax

Before you send or receive a fax, you need to connect the supplied line cord to the wall jack. Refer to the optional fax kit Installation Guide how to make a connection. The method of making a telephone connection varies from one country to another.

Using a fax in your computer

You can send a fax from your computer without going to the machine. Make sure that your machine and the computer are connected to a network.

Sending a fax (Windows)

To send a fax from your computer, the Samsung Network PC Fax program must be installed. You can install the Samsung Network PC Fax driver when you insert the software CD into your CD-ROM drive. When the installation window appears, select Installation Now. You can select the Samsung Network PC Fax driver in the Select Software window.

  1. Open the document to be sent.

  2. Select Print from the File menu.

    The Print window will be displayed. It may look slightly different depending on your application.

  3. Select Samsung Network PC Fax from the Print window

  4. Click Print or OK.

  5. Enter the recipient’s fax number and set the options if necessary.

    [Note]

    For more information about Samsung Network PC Fax, click Help.

  6. Click Send.

Checking a sent fax list (Windows)

You can check a sent fax list on your computer.

From the Start menu, click Programs or All Programs > Samsung Printers > Network PC Fax > Fax Journal. Then, the Fax Journal appears with the fax list you have sent.

[Note]

For more information about Fax Journal, click Help.

Sending a fax (Mac)

To send a fax from your computer, the Fax Utilities program must be installed. This program is installed when you install the printer driver.

The following steps are based on the Mac OS X 10.5 or 10.6. Depending on the OS version, the following steps will be different.

  1. Open the document to be sent.

  2. Select Print from the File menu.

    The Print window will be displayed. It may look slightly different depending on your application.

  3. Select Samsung CLX-8640 8650 Series fax from the drop-down list in Printer.

  4. Choose the number of copies and pages.

  5. Choose your paper size, orientation, and scale.

  6. Enter the recipients’ fax number into To’s input area. You can also use Addresses pressing button, if you have stored frequently used fax numbers.

  7. If necessary, enter the access code in Dialing Prefix input area.

  8. If necessary, you can send the fax with cover page, check Use Cover Page.

    Enter the subject and message of the fax job.

    [Note]

    You can set more detailed options for cover page option in Samsung Fax Cover Page. Select Samsung Fax Cover Page from the drop-down list under Orientation.

  9. Click Fax.

  10. The Fax Queue icon () appears on your Mac dock. Click the icon.

    You can see the status of the fax job. You can also delete, hold, resume, and pause the fax job.

Understanding the fax screen

To use the fax feature, press Fax on the display screen.

[Note]

If you want to use this feature, you need to install the optional fax kit on your machine.

If a different screen is displayed, press () to go to the home display screen.

Basic tab

[Note]

  • You can use Pause and On Hook functions on control panel.

  • Pause: Inserts a pause into a fax number.

  • On Hook: When you press this button, you can hear a dial tone. Then enter a fax number. It is similar to making a call using speaker phone (see Sending a fax manually using On Hook).

Advanced tab

Image tab

Sending a fax

This part explains how to send a fax and the special methods of transmission.

[Note]

When you place the originals, you can use either the DADF or the scanner glass. If the originals are placed on both the DADF and the scanner glass, the machine will read the originals on the DADF first, because it has higher priority in scanning.

Setting the fax header

In some countries, you are required by law to indicate your fax number on any fax you send.

  1. Press Machine Setup > Application Setting > Fax Settings > Machine ID & Fax No from the display screen.

  2. Press the ID Name input area. The pop-up keyboard appears.

    Enter your name or the company name (see Understanding the pop-up keyboard). Press OK.

  3. Press the Fax Number input area.

    Enter your fax number using the numeric keypad on the control panel.

  4. Press OK to save the information.

Sending a fax

  1. Place the originals face up in the DADF or place a single original face down on the scanner glass and close the DADF (see Loading originals).

  2. Press Fax from the display screen.

  3. Adjust the document settings in the Advanced or Image tab (see Adjusting the document settings).

  4. Press the Basic tab.

  5. Select Resolution (see Changing the resolution).

  6. When the cursor is blinking in the input line, enter the fax number using the numeric keypad on the control panel, or use Address Book from the display screen, if you have stored frequently used fax numbers.

    [Note]

    • You can send a fax up to 10 destinations at once.

    • To insert a pause, press Pause at the appropriate place while entering the fax number. “-” appears on the display at the corresponding location.

  7. Press Start on the control panel. The machine starts to scan and send a fax to destinations.

[Note]

  • You can send a fax directly from your computer (see Using a fax in your computer).

  • When you want to cancel a fax job, press Stop on the control panel before the machine starts transmission. Or press the Job Status button on the control panel, and select the job you want to delete, press Delete (see Job Status button).

  • If an original is placed on the scanner glass, the machine shows the window asking if you want to place another page. Load another original and press Yes. When you finish, press No on this window.

  • While the machine is sending a fax, you cannot send an email at the same time.

Sending a fax using speed dial numbers

When you are prompted to enter a destination number while sending a fax, enter the speed dial number you set previously (see Setting up an address book).

  1. Place the originals face up in the DADF or place a single original face down on the scanner glass and close the DADF (see Loading originals).

  2. Press Fax from the display screen.

  3. Adjust the document settings in the Advanced or Image tab (see Adjusting the document settings).

  4. Press the Basic tab.

  5. Select Resolution (see Changing the resolution).

  6. When the cursor is blinking in the input line:

    • For a one-digit (0-9) speed dial number, press and hold the corresponding digit button using the numeric keypad on the control panel.

    • For a two- or three-digit speed dial number, press the first digit button(s) and then hold down the last digit button using the numeric keypad on the control panel.

  7. Press Start on the control panel.

    The machine starts to scan and send a fax to the destination.

Sending a fax manually using On Hook

This method is sending a fax using On Hook button in the Control Pannel .

  1. Place the originals face up in the DADF or place a single original face down on the scanner glass and close the DADF (see Loading originals).

  2. Press Fax from the display screen.

  3. Adjust the document settings in the Advanced or Image tab (see Adjusting the document settings).

  4. Press the Basic tab.

  5. Select Resolution (see Changing the resolution).

  6. Press On Hook on the control pannel.

  7. When you hear the dial tone, enter a fax number using the numeric keypad on the control panel.

  8. Press Start when you hear a high-pitched fax signal from the remote fax machine.

Resending Automatically

When the line you have dialed is busy or there is no answer when you send a fax, the machine automatically redials the number.

To change the time interval between redials and/or the number of redial attempts, follow the steps below:

  1. Press Machine Setup > Application Setting > Fax Settings > Redial from the display screen.

  2. Set the Redial Term [1-15] Min option using the up/down arrows.

  3. Set the Redial Times [0-13] option using the up/down arrows.

  4. Press () to go back to previous screen.

Redialing the last number

  1. Place the originals face up in the DADF or place a single original face down on the scanner glass and close the DADF (see Loading originals).

  2. Press Fax from the display screen.

  3. Adjust the document settings in the Advanced or Image tab (see Adjusting the document settings).

  4. Press the Basic tab.

  5. Select Resolution (see Changing the resolution).

  6. Press Recent.

  7. Press the fax number you want to redial. Then press OK.

    [Note]

    • Add to Address: Allows you to add a fax number in the Recent results to Address Book.

  8. Press Start on the control panel. The machine starts to scan and send a fax to destinations.

Delaying a fax transmission

You can set your machine to send a fax at a later time when you will not be present.

  1. Place the originals face up in the DADF or place a single original face down on the scanner glass and close the DADF (see Loading originals).

  2. Press Fax from the display screen.

  3. Adjust the document settings in the Advanced or Image tab (see Adjusting the document settings).

  4. Press the Basic tab.

  5. Select Resolution (see Changing the resolution).

  6. When the cursor is blinking in the input line, enter the fax number using the numeric keypad on the control panel. Or use Address Book from the display screen, if you have stored frequently used fax numbers.

  7. Press the Advanced tab > Delay Send > Check.

  8. Press the Job Name input area. Then the pop-up keyboard appears.

    Enter the job name you want. Press Done.

    If you do not enter a job name, the machine assigns the job name as 'Fax Job Send'.

  9. Set the delay sending time.

    [Note]

    You can set the delay sending time tto transmit at any time after 15 minutes from the current time. For example, if it is 1:00, then you can set the time starting to be 1:15. If the set time is incorrect, a warning message will appear when the machine resets it to the current time.

  10. Press () to save and go back to previous screen.

  11. Press Start on the control panel. The machine starts to store the scanned original data into memory.

[Note]

To cancel delaying a fax, press Off before sending is activated.

Receiving a fax

This part explains how to receive a fax, and the special receiving methods available.

Changing the receive modes

Your machine is preset to the Fax mode at the factory. When you receive a fax, the machine answers the call on a specified number of rings and automatically receives the fax. But if you want to change the receive mode to another mode, follow the steps below:

  1. Press Machine Setup > Application Settings > Fax Settings > Receive Mode from the display screen.

  2. Press a fax line if your machine has multiple fax lines.

  3. Press Receive Mode.

  4. Press the appropriate option.

    • Telephone: Receives a fax by pressing On Hook and then Start.

    • Fax: Answers an incoming fax call and immediately goes into the fax reception mode.

    • Answering Machine/Fax: Is for when an answering machine is attached to your machine. Your machine answers an incoming call, and the caller can leave a message on the answering machine. If the fax machine senses a fax tone on the line, the machine automatically switches to Fax mode to receive the fax.

Receiving manually in Telephone mode

You can receive a fax call by pressing On Hook and then pressing Start when you hear a fax tone from the remote machine. The machine begins receiving a fax.

Receiving automatically in Answering Machine/Fax mode

To use this mode, you must attach an answering machine to the EXT socket on the back of your machine. For details, refer to the optional fax kit installation guide.

If the caller leaves a message, the answering machine records the message as it would normally. If your machine detects a fax tone on the line, it automatically starts to receive the fax.

[Note]

  • If you have set your machine to this mode and your answering machine is switched off, or no answering machine is connected to EXT socket, your machine automatically goes into the Fax mode after a predefined number of rings.

  • If your answering machine has a user-selectable ring counter, set the machine to answer incoming calls within 1 ring.

  • If you are in the Telephone mode when the answering machine is connected to your machine, you must switch off the answering machine. otherwise, the outgoing message from the answering machine will interrupt your phone conversation.

Receiving in secure receiving mode

You may need to prevent your received faxes from being accessed by unauthorized people. You can turn on secure receiving mode to restrict printing of received faxes when the machine is unattended. In secure receiving mode, all incoming faxes go into memory.

  1. Press Machine Setup > Application Settings > Fax Settings > Secure Receive from the display screen.

    [Note]

    The Secure Receive mode can only be configured by an authorized user who has registered an ID and a password on the machine. When the machine requests, enter the ID and password.

  2. Press On to active this feature.

    [Note]

    When the machine receives a fax in this mode, Print will be activated. If you want to print the secured faxes, press Print. All secured faxes will be printed out.

  3. If you want to Passcode setting, press Passcode blink then input the Passcode.

  4. If you want incoming faxes to go into memory always, press Whole Day . Otherwise, go to next step.

  5. Press Start Time, and set the specific start time using the +/- buttons. Press OK.

  6. Press End Time, and set the specific end time using the +,- buttons from the display screen. Then press OK.

  7. Press () to go back to previous screen.

[Note]

To deactivate the Secure Receive feature, press Off. In this case, the received fax will be printed out.

Selecting a received fax output tray

This option allows you to specify the tray where the fax will be printed.

  1. Press Machine Setup > Application Settings > Fax Settings > Received Fax Printing > Output Tray from the display screen.

  2. Press the appropriate tray.

    [Note]

    The Finishing Tray and Top Tray are available only when the optional standard 2Bin Finisher is installed.

  3. Press OK.

Printing received faxes on both sides of the paper

Set this duplex feature to save paper. When the machine prints the received fax data, it prints them on both sides of the paper.

  1. Press Machine Setup > Application Settings > Fax Settings > Received Fax Printing > Duplex from the display screen.

  2. Press appropriate option.

    • Off: Prints only one side of the paper.

    • Long Edge: Prints both sides of the paper; however, the binding will be the long edge.

    • Short Edge: Prints both sides of the paper; however, the binding will be the short edge.

  3. Press OK.

Receiving faxes in memory

Since your machine is a multi-tasking device, it can receive faxes while you are making copies or printing. If you receive a fax while you are copying or printing, your machine stores incoming faxes in its memory. Then, as soon as you finish copying or printing, the machine automatically prints the fax.

Adjusting the document settings

Before sending a fax, you can adjust the document settings, such as resolution, darkness, color, duplex and so on. Refer to explanation of this section.

[Note]

The document setting herein is for the current job only. If you want to change the default settings on document settings, refer to Machine Setup > Application Settings > Fax Settings.

Selecting the size of originals

A fax can be sent after specifying the original document size if the original document size cannot be detected automatically or if you wish to specify a certain document size.

  1. Press the Advanced tab > Original Size from the display screen..

  2. Press the appropriate option.

    [Note]

    You can change the paper list on the display screen pressing inch Size or mm Size. The paper list is divided into the available A/B size type and letter size type paper in this machine.

    • Auto: Automatically detects the size of originals, but this option supports only when originals are Letter, Legal, Statement, A4, A5, or JIS B5-sized.

    • Other preset values: Allows you to easily select values commonly used.

  3. Press () to go back to previous screen.

Faxing on both sides of originals

This function is especially intended for two-sided originals. You can select whether the machine sends the fax on one side or both sides of the paper.

  1. Press the Advanced tab > Duplex, then set the original orientation.

  2. Press the appropriate option.

    • 1 Sided: For originals that are printed on one side only.

    • 2 Sided, Book: For originals that are printed on both sides.

    • 2 Sided, Calendar: For originals that are printed on both sides, but the back is rotated 180 degrees.

    [Note]

    To use 2 Sided, Book and 2 Sided, Calendar, load the originals on the DADF. If the machine cannot detect the original on the DADF, it automatically changes the option to 1 Sided.

  3. Press OK from the display screen.

Selecting the orientation of originals

When faxing double-sided documents, specify the document orientation. Otherwise the faxes may not be printed in the correct page order or correct front and back page arrangement.

  1. Press the Advanced tab > Original Orientation, then set the original orientation.

  2. Press the appropriate option.

    • Upright Images: Select this setting for an original document loaded with the top toward the back of the machine.

      Using the DADF

      Using the scanner glass

      Icon

    • Sideways Images: Select this setting for an original document loaded into the DADF with the top of the original document toward the left side of the machine, or an original document placed on the scan glass with the top of the original document toward the right side of the machine.

      Using the DADF

      Using the scanner glass

      Icon

  3. Press OK from the display screen.

Changing the resolution

The default document settings produce good results when using typical text-based originals. However, if you send originals that are of poor quality, or contain photographs, you can adjust the resolution to produce a higher quality fax.

Press the Basic tab > Resolution:

  • Standard: Usually recommended for originals with text. This option will reduce the transmission time.

  • Fine: Recommended for the originals containing small characters, thin lines, or text that was printed using a dot-matrix machine.

  • Super Fine: Recommended for originals containing with fine detail. This option is enabled only if the receiving machine also supports a Super Fine resolution.

  • Ultra Fine: Recommended for originals containing with extremely fine detail. This option is enabled only if the receiving machine also supports a Ultra Fine resolution.

[Note]

When your machine is set to the Super Fine or Ultra Fine resolution and the fax machine with which you are communicating does not support the Super Fine or Ultra Fine resolution, the machine transmits using the highest resolution mode supported by the other fax machine.

Selecting the type of originals

You can set the original document type to enhance the quality of a document being scanned.

  1. Press the Image tab > Original Type from the display screen.

  2. Press the appropriate option.

    • Text: For originals with text or line art.

    • Text/Photo: For originals with both text and photographs together.

    • Photo: For originals that are continuous tone photograph.

  3. Press () to go back to previous screen.

Changing the darkness

You can select the degree of darkness of the original document.

  1. Press the Basic tab > Darkness from the display screen.

  2. Move control bar to change the level of light and dark.

Forwarding a fax to another destination

You can set your machine to forward a sent or received fax to email, SMB, FTP, etc. If you are out of office but have to receive the fax, this feature may be useful.

Printing a fax report

You can set the machine to print a report whether a fax transmission and reception is successfully completed or not.

[Note]

If a report contains characters or fonts that the machine do not support, Unknown could be printed instead of the characters/fonts in the report.

  1. Press Machine Setup > Others > Report > Fax from the display screen.

  2. Press the appropriate option.

    • Fax Send Confirmation: Prints fax confirmation result.

    • Fax Received: Prints information on the faxes you have recently received.

    • Fax Sent: Prints information on the faxes you have recently sent.

    • Fax Scheduled Jobs: Prints the document list currently stored for delayed faxes along with the starting time and type of each operation.

  3. Press () to go back to previous screen.

Using a programs setting

This option allows you to save the current settings for future use. You can also use the previous settings from the previous jobs.

Saving Programs

  1. Press Fax from the display screen.

  2. Adjust the document settings in the Advanced or Image tab (see Adjusting the document settings).

  3. Press the Basic tab.

  4. Select Resolution (see Changing the resolution).

  5. Press Programs > Save.

  6. Press Program Name input area. The pop-up keyboard appears.

    Enter the program name you want. Then press OK.

    [Note]

    You can see the values of set Programs by scrolling up or down and check the values using the up/down arrows.

  7. Press Save. When the confirmation window appears, the settings you set are saved. Click Go to List or Close.

Loading Programs

  1. Place the originals face up in the DADF or place a single original face down on the scanner glass and close the DADF (see Loading originals).

  2. Press Fax from the display screen.

  3. When the cursor is blinking in the input line, enter the fax number using the numeric keypad on the control panel, or use Address Book from the display screen, if you have stored frequently used fax numbers.

  4. Press Programs > Load.

  5. Press a program name on the list that you want to use.

  6. Press the appropriate option.

    • Select All: Selects all programs.

    • Detail: Displays detailed information of selected program.

    • Edit: Changes a name of selected program.

    • Delete: Removes the selected programs.

  7. Press Yes when the confirmation window appears.

    The machine is now set to fax according to the selected setting.

  8. Press Start on the control panel. The machine starts scanning and sending a fax to destinations.

[Note]

  • When you want to cancel a fax job, press Stop on the control panel before the machine start transmission or press the Job Status button on the control panel, and select the job you want to delete, press Delete.

  • If an original is placed on the scanner glass, the machine shows the window asking if you want to place another page. Load another original and press Yes. When you finish, press No on this window.

  • While the machine is sending a fax, you cannot send an email at the same time.