Copying

This chapter gives you step-by-step instructions for copying documents.

This chapter includes:

Understanding the copy screen

When you press Copy from the display screen, the Copy screen appears which has several tabs and lots of copying options. All the options are grouped by features so that you can configure your selections easily.If a different screen is displayed, press () to go to the home display screen.

Basic tab

Advanced tab

  • Booklet: Allows you to create booklets (see Booklet copying).

  • Book Copy: Allows you to copy the left or/and right pages of book on separate output paper (see Book copying).

  • Watermark: Allows you to print a watermark on printouts (see Watermark).

  • Stamp: Allows you to print with some information such as date and time (see Stamp).

Image tab

  • Adjust Background: Prints an image with a lighter background.(see Adjusting background).

  • Erase Backside Image: Prevents copying the original’s image shown through on the backside (see Erasing backside Images).

Basic copy

This is the normal and usual procedure for copying your originals.

  1. Press Copy from the display screen.

  2. Place the originals face up in the DADF or place a single original face down on the scanner glass and close the DADF (see Loading originals).

  3. Adjust the settings for each copy such as Paper Source, Reduce/Enlarge, Duplex and more in the Basic tab (see Changing the settings for each copy).

  4. Set the copy features in the Advanced or Image tabs, if necessary (see Using special copy features).

  5. Enter the number of copies using the numeric keypad on the control panel, if necessary.

  6. Press (Start) from the control panel to begin copying.

[Note]

  • To cancel the current copy job, press (Stop) on the control panel.

  • You can delete current and pending jobs using Job Status on the control panel. Select the job you want to cancel and press Delete (see Job Status button).

Copying originals of different sizes

This feature allows you to copy originals of different sizes at once.

[Note]

  • If you want to copy different sized originals at once, select Mixed Size under the Original Size option (see Selecting the size of originals). Otherwise, it could cause original- document jams.

  • We recommend the below combinations to be used for copying different sized originals. You can use other combinations that are not recommended, but it could cause original-document jams. Depending on the default paper size (A4 or Letter), the combinations are diffent as follows.

    If A4 is the default paper size,

    • A3 and A4 LEF

    • B4 and B5 LEF

    • A4 SEF and A5 LEF

    • Letter LEF and Ledger

    If Letter is the default paper size,

    • A3 and A4 LEF

    • B4 and B5 LEF

    • Ledger and Letter LEF

    • Legal, Letter SEF and Statement LEF

  1. Press Copy from the display screen.

  2. Place the different sized originals face up in the DADF. When you place them in the DADF, align and gently push them to the rear side of the DADF width guide.

  3. Press the Advanced tab > Original Size > Mixed Size from the display screen.

    [Note]

    The Mixed Size option is activated when the originals are placed in the DADF.

  4. Adjust the settings for each copy such as Paper Source, Duplex and more in the Basic tab (see Changing the settings for each copy).

  5. Set the copy features in the Advanced or Image tab, if necessary (see Using special copy features).

  6. Enter the number of copies using the numeric keypad on the control panel, if necessary.

  7. Press (Start) from the control panel to begin copying.

Changing the settings for each copy

On the Basic tab of the Copy screen, you can select copy features before starting to copy.

[Note]

The Basic tab setting is only for the current copy job, which means the selected settings do not apply to the next copy job. After finishing the current copy job, the machine automatically restores the default settings, or when you press the Clear button on the control panel.

Selecting the Paper Source tray

Paper Source sets the tray containing the paper to be used for printing. The machine prints the scanned image on the paper in the selected tray. You can see the icons that show paper sizes and the remaining amount of paper in each tray.

Press the Basic tab > Paper Source, then press the appropriate paper tray.

  • Auto: Automatically detects the paper size with the paper tray.

  • Other preset values: Check the paper size in each tray and press the tray containing the paper size you want.

Reducing or enlarging copies

Using the Reduce/Enlarge feature allows you to print an original image reducing or enlarging it to fit the paper. You can press the icons that show how to reduce and enlarge copies.

Press the Basic tab > Reduce/Enlarge, then press the appropriate option to reduce or enlarge an image on the paper.

[Note]

When you use this option, Booklet in the Advanced tab are inactive.

  • Original(100%): Prints texts or images the same size as originals.

  • Auto Fit: Reduces or enlarges the original based on the size of the output paper.

  • Other preset values: Check the image and value on each icon and press the one you want to use.

You can select an option by pressing a button in the Reduce and Enlarge list. You can also reduce or enlarge by 1% between 25 ~ 400% to print a copy using the left/right arrows.

  • Custom: You can set and save the custom zoom values (between 25 ~ 400%) using Custom. You can select custom values whenever you need it.

Copying multiple sides

The duplex feature allows you to copy one-sided or two-sided originals on both sides of the paper or divide two-sided originals into multiple one-sided copies. Check the available paper using the Duplex feature. You can only use this feature with Letter SEF, Letter LEF, Ledger, Legal, Executive SEF, Statement SEF, A3, A4 SEF, A4 LEF, A5 SEF, B4, JIS B5 SEF, ISO B5 SEF, 8K, 16K, and Oficio.

[Note]

  • 63 to 163 g/m2 (16~43 lb bond) only

Press the Basic tab > Duplex, then press the appropriate duplex option.

[Note]

If an original is placed on the scanner glass and you press 1 -> 2 Sided, 2 -> 1 Sided or 2 -> 2 Sided, the message Do you want to scan another page? appears after the first page is copied. Load another original and press Yes. When you finish, press No on this window.

  • 1 -> 1 Sided: Scans one side of an original and prints it on one side of the paper. This function produces exactly the same printout from the originals.

  • 1 -> 2 Sided: Scans one side of originals and prints them on both sides of the paper.

  • 2 -> 1 Sided: Scans both sides of the originals and prints each one on a separate page.

    You can select the original binding type: either Book or Calendar.

  • 2 -> 2 Sided: Scans both sides of the original and prints on both sides of the paper. This function produces exactly the same printout from the originals.

    You can select the original and output binding type: either Book or Calendar.

Selecting the color mode (CLX-9201 9301 Series only)

The machine provides many powerful effects on images without having expert editing skills.

Press the Basic tab > Color Mode, then select the color mode you want.

If you press the More button, you can see more Color Mode options.

  • Auto: Select this setting to automatically detect whether the scanned document is in color or black and white, and then select an appropriate color setting.

  • Full Color: Select this setting to print the same as the original image color.

    Refer to the sample images below. Depending on the circumstances and quality of originals, the printout’s quality could be different from the sample image’s.

    Original

    Copy

  • B/W: Select this setting to print the copy in black and white, regardless whether the scanned document is in color or in black and white.

    Refer to the sample images below. Depending on the circumstances and quality of originals, the printout’s quality could be different from the sample image’s.

    Original

    Copy

Deciding the form of copy output

[Note]

  • You can use the copy output options when an optional Inner Finisher or a booklet finisher is installed.

  • Depending on the direction of paper in the tray (e.g., SEF or LEF), certain directions for stapling may not be available.

Press the Basic tab > Output, then select the copy output options you want.

  • Collated: Printouts in sets to match the sequence of originals.

  • Uncollated: Printouts sorted into stacks of individual pages.

  • Rotate: Printouts are stacked criss-crossed in sets.

    [Note]

    • This feature is available only when the standard or booklet finisher is not installed.

    • This feature is available only with Letter- and A4-sized print media.

    • Before using this feature, you have to load the paper in the trays with SEF (Short edge feed) and LEF (Long edge feed). For example, direction of paper feeding in tray 1 is SEF, and direction of paper feeding in tray 2 is LEF.

Changing the darkness

Press the Basic tab. You can adjust the degree of darkness using the left/right arrows. This feature allows dark images to be printed into lighter images, or light images into darker images.

Refer to the sample images below. Depending on the circumstances and quality of originals, the printout’s quality could be different from the sample image’s.

Light

Slightly light

Original

Slightly dark

Dark

Using special copy features

On the Advanced or Image tab of the Copy screen, you can select specific copy features.

Selecting the size of originals

Copies can be produced after specifying the document scanning size if the document size cannot be detected automatically or if you wish to specify a certain document size.

  1. Press Copy from the display screen.

  2. Place the originals face up in the DADF or place a single original face down on the scanner glass and close the DADF (see Loading originals).

  3. Adjust the settings for each copy such as Paper Source, Duplex and more in the Basic tab (see Changing the settings for each copy).

  4. Press Advanced tab > Original Size from the display screen.

  5. Select the original size.

    [Note]

    You can change the paper list on the display screen pressing Inch Size or mm Size. The paper list is divided into the available A/B size type and letter size type paper in this machine.

    • Custom: If there is no required paper size or you need to use custom sized paper, press the cardinal point arrows to set the original size. You can also set and save the custom size using Custom Size. You can then select the custom size whenever you need it.

      [Note]

      The custom size available is different depending on where the originals are placed.

      In the DADF

      On the scanner glass

      Minimum size

      128 x 128 mm

      (5 x 5 inches)

      25 x 25 mm

      (1.0 x 1.0 inches)

      Maximum size

      297 x 432 mm

      (11.7 x 17.0 inches)

      297 x 432 mm

      (11.7 x 17.0 inches)

    • Auto: Automatically detects the size of originals, but this option is supported only when originals are A3, A4 LEF, A4 SEF, B4, B5 LEF, B5 SEF, A5 LEF, A5 SEF, Ledger, Legal, Letter LEF, Letter SEF, Statement LEF and Statement SEF-sized.

      If you use non-standard-sized paper, image loss could occur. In this case, you need to select the appropriate paper size before you print.

    • Mixed Size: Allows the use of both of Letter and Legal-sized papers together, and the machine uses the proper-sized paper from several trays. For example, if the originals total 3 pages, the 1st page is letter-sized paper, the 2nd page is legal-sized paper, and the 3rd page is letter-sized paper, then the machine prints the output first letter, legal, and letter in order from several trays.

      [Note]

      Mixed Size is activated when the originals are placed in the DADF.

    • Other preset values: You can select the size of originals directly by pressing the buttons.

  6. Press OK from the display screen.

  7. Press Start on the control panel to begin copying.

Selecting the orientation of originals

When copying double-sided documents or making double-sided copies or combined copies, specify the document orientation; otherwise, the copies may not be printed in the correct page order or correct front and back page arrangement.

  1. Press Copy from the display screen.

  2. Place the originals face up in the DADF or place a single original face down on the scanner glass and close the DADF (see Loading originals).

  3. Press Advanced tab > Original Orientation from the display screen.

  4. Select the orientation of the original document.

    • Upright Images: Select this setting for an original document loaded with the top toward the back of the machine.

      Using the DADF

      Using the scanner glass

      Icon

    • Sideways Images: Select this setting for an original document loaded into the DADF with the top of the original document toward the left side of the machine or an original document placed on the scanner glass with the top of the original document toward the right side of the machine.

      Using the DADF

      Using the scanner glass

      Icon

  5. Press Start on the control panel to begin copying.

ID card copying

The machine prints one side of the original on the upper half of the paper and the other side on the lower half without reducing the size of the original.

This feature is helpful for copying a small-sized item, such as a business card.

[Note]

  • This copy feature is available only when you place originals on the scanner glass.

  • The size of the 2-sided originals should be smaller than A5, if not, some of it won’t be copied.

  1. Press Copy from the display screen.

  2. Press the Advanced tab > ID Copy from the display screen.

  3. Select a tray in Paper Source.

  4. Follow the steps on the display screen.

  5. Place the front side of an original facing down on the scanner glass as shown below, and close the DADF.

    [Note]

    When you place an original on the scanner glass, leave a little space between the edge of the scanner glass and the original. Otherwise, part of original may not be printed.

  6. Press Start on the control panel. Then the machine starts scanning.

  7. Turn the original over and place it on the scanner glass as shown below, and then close the DADF.

    [Note]

    When you place an original on the scanner glass, leave a little space between the edge of the scanner glass and the original. Otherwise, part of original may not be printed.

  8. Press Start on the control panel to begin copying.

[Note]

  • If the original is larger than the printable area, some portions may not be printed.

  • If you do not press the Start button, only the front side will be copied.

  • If you press the Stop button, the machine cancels the copy job and returns to ready mode.

N-up copying

The machine reduces the size of the original images and prints 2 - 9 pages onto one sheet of paper.

[Note]

  • When you use this option Auto Fit, ID Copy, Booklet and Book Copy in the Advanced tab are inactivated.

  1. Press Copy from the display screen.

  2. Place the originals face up in the DADF or place a single original face down on the scanner glass and close the DADF (see Loading originals).

  3. Press Advanced tab > N-Up from the display screen.

  4. Press an option according to how many images to copy onto one page.

    • Off: Copies an original onto one sheet of paper.

    • 2Up - 9Up: Copies corresponding numbers of separate originals to one page.

    [Note]

    Depending on original document size, output paper size, and the reduced rate of image, some options may be inactivated.

  5. Select a tray in Paper source.

  6. Press the appropriate page order.

    • Depending on the options you select, the result will vary. Refer to the below table before using the 2Up option.

      Original orientation

      (DADF/Scanner glass)

      Original orientation

      (display screen)

      Direction of paper feeding in the tray

      Available orientation

      Result

      In the DADF

      On the scanner glass

      Upright Images

      LEF[a] or SEF[b]

      Left-to-Right

      or

      Right-to-Left

      Left-to-Right

      Right-to-Left

      In the DADF

      On the scanner glass

      Sideways Images

      LEF or SEF

      In the DADF

      On the scanner glass

      Sideways Images

      LEF or SEF

      Top-to-Down

      or

      Down-to-Top

      Top-to-Down

      Down-to-Top

      In the DADF

      On the scanner glass

      Upright Images

      LEF or SEF

      [a] LEF meaning is Long Edge Feed.

      [b] SEF meaning is Short Edge Feed.

    • All other page order options of N-up are the same except for the 2Up. You can press Right-to-Down, Left-to-Down, Down-to-Left, and Down-to-Right.

  7. Press Start on the control panel to begin copying.

    If an original is placed on the scanner glass, the machine shows the window asking if you want to place another page. Load another original and press Yes. When you finish, press No on this window.

Booklet copying

The machine automatically prints on one or both sides of the paper, which are then folded to produce a booklet with all the pages in the correct sequence.

The machine will also reduce and correctly adjust the position of each image to fit on the selected paper.

[Note]

  • When you use this option , ID copyOriginal Orientation, N-Up, Book Copy, and watermark in in the Advanced tab are disabled.

  • This feature is possible only with Letter, Legal, A4, JIS B5, Statement, Executive, A5, 8K, 16K, Ledger, A3, and JIS B4 sized print media.

  1. Press Copy from the display screen.

  2. Place the originals face up in the DADF or place a single original face down on the scanner glass and close the DADF (see Loading originals).

  3. Adjust the settings for each copy such as Duplex and more in the Basic tab (see Changing the settings for each copy).

  4. Press the Advanced tab > Booklet from the display screen.

  5. Select a tray in Paper Source.

  6. Press the appropriate option.

    • Off: Disables this feature.

    • 1-Sided Original: Copies from one side of the original to one page of a booklet.

    • 2-Sided Original Book: Copies each side of an original to one page of a booklet.

    • 2-Sided Original Calendar: Copies each side of an original to one page of a booklet. The second side of each original is rotated 180 degrees so the text will be upright in the booklet.

Book copying

Use this feature to copy a book. If the book is too thick, lift the DADF until its hinges are engaged by the stopper and then close the DADF. If the book or magazine is thicker than 30 mm (1.18 inches), start copying with the DADF open.

[Note]

  • This copy feature is available only when you place originals on the scanner glass.

  • When you use this option, Original Orientation, N-Up and Booklet in the Advanced tab are disabled.

  1. Press Copy from the display screen.

  2. Place a book page face down on the scanner glass (see Loading originals).

    [Note]

    • When you place a book on the scanner glass, leave a little space (about 10 mm) between the top or bottom edge of the scanner glass and the book.

    • Some books may not be available in this feature such as a hard-cover book, poorly bound book, etc.

  3. Adjust the settings for each copy such as Paper Source, Duplex and more in the Basic tab (see Changing the settings for each copy).

  4. Press the Advanced tab > Book Copy from the display screen.

  5. Press the appropriate option.

    • Off: Disables this feature.

    • Left Page: Prints only the left page of the book.

    • Right Page: Prints only the right page of the book.

    • Both Pages(From Left):  Prints both facing pages from the left page.

    • Both Pages(From Right):  Prints both facing pages from the right page.

    • Book Center & Edge Erase: Erases shadows of a binding or book edge from the center and side edges of copies.

  6. Press Start on the control panel to begin copying.

Watermark

The watermark option allows you to print text over an existing document. For example, you use it when you want to have large gray letters reading “DRAFT” or “CONFIDENTIAL” printed diagonally across the first page or all pages of a document.

[Note]

This feature may not be available depending on models or option kits installed.

There are several predefined watermarks that come with the machine. You can also enter a personalized watermark.

[Note]

When you use this option, Booklet in the Advanced tab is disabled.

  1. Press Copy from the display screen.

  2. Place the originals face up in the DADF or place a single original face down on the scanner glass and close the DADF (see Loading originals).

  3. Adjust the settings for each copy such as Paper Source, Reduce/Enlarge, Duplex and more in the Basic tab (see Changing the settings for each copy).

  4. Press the Advanced tab > Watermark from the display screen.

  5. Press the appropriate option.

    • Off: Disables this feature.

    • Other preset values: Allows you to easily select values commonly used.

    • Custom: Allows you to enter a text message using the pop-up keyboard.

  6. Set the Watermark settings.

    • Pages: Select to print the option on all pages or only the first page.

    • Text Color/Size: Select the text message color and size.

    • Position: Select the printed position of the text message.

  7. Press Start on the control panel to begin copying.

Stamp

Prints the date and time, IP address, device information, and the entered comment on printouts.

  1. Press Copy from the display screen.

  2. Place the originals face up in the DADF or place a single original face down on the scanner glass and close the DADF (see Loading originals).

  3. Adjust the settings for each copy such as Paper Source, Duplex and more in the Basic tab (see Changing the settings for each copy).

  4. Press the Advanced tab > Stamp from the display screen.

  5. Check the button on the right.

  6. Press the checkbox on the right.

    • IP Address: This option allows you to print a IP Address on the printouts.

    • ID: This option allows you to print a user ID on the printouts.

    • Device information: This option allows you to print a device information on the printouts.

    • Comment: This option allows you to print your comment on the printouts.

    • Time & Date: This option allows you to print time and date stamps on the printouts.

  7. Press OK from the display screen.

  8. Press Start on the control panel to begin copying.

Selecting the type of originals

The original type setting is used to improve copy quality by selecting document types for current copy jobs.

  1. Press Copy from the display screen.

  2. Place the originals face up in the DADF or place a single original face down on the scanner glass and close the DADF (see Loading originals).

  3. Adjust the settings for each copy such as Paper Source, Reduce/Enlarge, Duplex and more in the Basic tab (see Changing the settings for each copy).

  4. Press the Image tab > Original Type from the display screen.

  5. Press the appropriate option.

    • Text: Use for originals containing mostly text.

    • Text/Photo (Text & Printed Photo): Use for originals containing text mixed with photographs.

    • Photo: Use for photographs.

    • Copied Original: Use for copied documents.

    • Map: Use for maps.

    • Light Original: Use for light documents.

  6. Press Start on the control panel to begin copying.

Adjusting background

This feature is helpful when copying originals containing color in the background, such as in newspapers or catalogs.

  1. Press Copy from the display screen.

  2. Place the originals face up in the DADF or place a single original face down on the scanner glass and close the DADF (see Loading originals).

  3. Adjust the settings for each copy such as Paper Source, Reduce/Enlarge, Duplex and more in the Basic tab (see Changing the settings for each copy).

  4. Press the Image tab > Adjust Background.

  5. Press the appropriate option.

    • Off: Disables this feature.

    • Auto: Optimizes the background.

    • Enhance: The higher the number is, the more vivid the background.

    • Erase: The higher the number is, the lighter the background.

  6. Press Start on the control panel to begin copying.

Erasing backside Images

When the original is thin and backside images show through, you can use this feature to remove the backside images.

  1. Press Copy from the display screen.

  2. Place the originals face up in the DADF or place a single original face down on the scanner glass and close the DADF (see Loading originals).

  3. Adjust the settings for each copy such as Paper Source, Reduce/Enlarge, Duplex and more in the Basic tab (see Changing the settings for each copy).

  4. Press the Image tab > Erase Backside Image.

  5. Press the appropriate option.

    • Off: Disables this feature.

    • Erase: The higher the number is, the lighter the backside image is.

  6. Press Start on the control panel to begin copying.

Using a program’s setting

This option allows you to save the current settings for future use. You can also use the previous settings from the last job.

Saving Programs

  1. Press Copy from the display screen.

  2. Adjust the settings for each copy such as Paper Source, Duplex and more in the Basic tab (see Changing the settings for each copy).

  3. Set the copy features in the Advanced or Image tabs, if necessary (see Using special copy features).

  4. Press the Basic tab or Back.

  5. Enter the number of copies using the numeric keypad on the control panel, if necessary.

  6. Press Programs.

  7. Press Save.

  8. Press Program Name input area. The pop-up keyboard appears.

    Enter the program name you want. Press Done.

    [Note]

    You can see the values of set Programs by scrolling up or down and check the values using the up/down arrows.

  9. Press Save. When the confirmation window appears, the settings you set are saved. Press OK to check the list or Cancel.

Loading Programs

  1. Press Copy from the display screen.

  2. Place the originals face up in the DADF or place a single original face down on the scanner glass and close the DADF (see Loading originals).

  3. Press Programs > Load.

  4. Press a program name you want to use on the list.

  5. Press Apply.

    The machine is now set to copy according to the setting you selected.

  6. Press Start from the control panel to begin copying.

Using the Quick Copy menu

The Quick Copy menu allows you to quickly set copy options without having to move to a lower level menu or another tab. But, this menu does not provide all copy options. If you need to use other copy options, use the copy options in the Copy menu (see Changing the settings for each copy or Using special copy features).

  1. Press Quick Copy from the display screen.

  2. Place the originals face up in the DADF or place a single original face down on the scanner glass and close the DADF (see Loading originals).

  3. Adjust the settings for each copy such as Reduce/Enlarge, Duplex/N-Up, Output, Paper Source, etc.

    [Note]

    You can set the default Quick Copy options from Machine Setup > Application Setting > Copy Settings from the display screen. Set the most frequently used settings.

  4. Enter the number of copies using the numeric keypad on the control panel, if necessary.

  5. Press (Start) from the control panel to begin copying.