Scanning and sending through email

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You can scan originals and send the scanned image to several destinations from the machine by email.


	To scan and send an image as an email attachment, you need to set up network parameters, SMTP settings and Scan to Email settings using the control panel or SyncThru™ Web Service (see Setting up an email account).

Press Scan to Email in the display screen.

Send To Me: Press the Advanced tab > Email Settings, then type the sender’s email address. Click the checkbox on the right to send to yourself.
Input Address: Tap the screen to add recipient’s email addresses.
File Name: Makes the file name for the file to be sent.
File Format: Select the file format before you proceed with the scanning job.
Resolution: Selects scanning resolution value.
Darkness: Adjusts the degree of darkness of scanned output.
Address Book(()Favorite, All, ABC, 123/!@#): Inputs the recipient's address by pressing stored addresses. You can save frequently used email addresses using the control panel or SyncThru™ Web Service (see Setting up an from the control panel or Setting up an address book from SyncThru™ Web Service).
Recent: Shows the latest email addresses used. Also, you can choose email addresses instead of pressing the pop-up keyboard (see Resending to the last email address).
Programs: Allows you to save the current settings for future use (see Using a programs setting).

Original Size: Selects the size of originals.
Original Orientation: Selects the orientation of the originals.
Email Settings: Enter the information including From, Subject and Message.
Duplex: For originals that are scanned on both sides.
Build Job: After the scanning is finished, the Scan More Pages window appears to ask if you want to scan another page. If you select Yes, then you can scan another page in the current job. If you select No, then the scanning process is completed and the remainder of the job is performed.

You can move to the next or previous page using the up/down arrows located at the bottom left.

Original Type: Selects whether the original is text, photo, etc.
Color Mode: Adjusts the color options of scanned output.
Adjust Background: Erase the background to some extent by adjusting density or brightness.
Erase Backside Image: Prevents scanning the other side’s image shown through the original paper.
Scan to Edge: Scans the document all the way to the edge of the paper.

Check whether or not the network cable is connected to the machine. If not, connect the machine with a standard network cable.
Start a web browser such as Internet Explorer, Safari, or Firefox and enter your machine’s new IP address in the browser window.

For example,
Click Login on the upper right of the SyncThru™ Web Service website.

Type in the ID and Password.

Use the same login ID, Password as when logging in from the machine (see Log-in ).


	If you want to change the password, see Security tab.

Select a Secure Email Connection with SSL/TLS option.


	Based on the option you select, you must enter the port number in step 8. None: Port 25 is used by default. SSL: Port 465 is used by default. TLS: Port 587 is used by default.

Press Apply.


	If the authentication method of SMTP server is POP3 before SMTP, put a check mark of SMTP Requires POP Before SMTP Authentication. Enter the IP address and port number.

You can scan originals and send the scanned image to several destinations from the machine by email


	To scan and send an image as an email attachment, you need to set up network parameters, SMTP settings and Scan to Email settings using the control panel or SyncThru™ Web Service (see Setting up an email account).

Place the originals face up in the RADF or place a single original face down on the scanner glass and close the RADF (see Loading originals).
Press Scan to Email from the display screen.
Set the scan features in the Advanced, Image, or Output tabs.
Press the Basic tab.
Enter the login name and password if you configured on SyncThru™ Web Service (see SyncThru™ Web Service).

Enter the sender’s and recipient’s email address.


	Add to Address: Allows you to add an email address in the Recent results to the Address Book. Delete: Allows you to delete an email address in the Recent results. Press the email address you want to delete. Then press Delete.


	To cancel the current scan job, press (Stop) on the control panel. Or you can delete current and pending jobs using Job Status on the control panel. Select the job you want to cancel and press Delete (see Job Status button). While the machine is sending a scanned data, you cannot use the machine to copy or to send a fax.

To resend to the last used email address:

Place the originals face up in the RADF or place a single original face down on the scanner glass and close the RADF (see Loading originals).
Press Scan to Email from the display screen.
Set the scan features in the Advanced, Image, or Output tabs.
Press the Basic tab.
Press To’s input area and Recent.

Press the email address which you want to re-send. Then press OK.


	Add to Address: Allows you to add an email address in the Recent results to the Address Book. Delete: Allows you to delete an email address in the Recent results. Press the email address you want to delete. Then press Delete.

Set the scan quality by Duplex and Resolution.
Press the (Start) button to scan and send the file.

If an original is placed on the scanner glass, the machine shows the window asking if you want to place another page. Load another original and press Yes. When you finish, press No on this window.

You can set the machine to print a report whether an email transmission is successfully completed or not.


	If a report contains characters or fonts that the machine does not support, Unknown could be printed instead of the characters/fonts in the report.

Press Machine Setup > Application Settings > Scan to Email Settings from the display screen.
Press the appropriate option in Print Confirmation Report.
- Always: Always prints a confirmation report whether an email transmission is successfully completed or not.
- Never: Never prints a confirmation report.
- On Errors Only: Prints a confirmation report only when an email transmission is not successful.
Press (Back) to go back to the previous screen.